Every customer. Every price. Every peso.
Buying, landed cost, repacking, pricing, credit, collections and the books — one Philippine-built system for a distributor or trading company.
| Supermarket chain | level A · 45 days | ₱812.00 | credit |
| Provincial dealer | level B · 30 days | ₱848.00 | credit |
| Sari-sari wholesale | level C · COD | ₱884.00 | cash |
| Walk-in | list · COD | ₱930.00 | cash |
| Landed cost | duty, freight, insurance | ₱736.40 | |
| On hand | Mandaue warehouse | 1,840 cs |
You sell the same case at three prices. Which customer makes you money?
Cash, wholesale, special. Add a volume discount, a rebate you owe a supplier, freight you absorbed, and a customer who pays in sixty days on a good month. Most trading businesses know their gross margin and almost none know which accounts are actually worth serving — because the answer lives in four systems and one person’s head.
Three problems your trade has that other businesses never do.
Four prices for one case, and a floor nobody crosses
Cash over the counter, wholesale on terms, a special price for volume, a contract rate for a national account — every one defensible, as long as somebody can see the margin underneath at the moment the order is taken.
- A price list per customer, not per salesman’s memory.
- A margin floor the system enforces — a discount that breaches it needs an approval, recorded.
- Quantity breaks and promo periods that start and end on their own.
Apportioned onto the items themselves, so the margin on the plate is the real one.
Landed cost, on the line that carried it
Freight, duty, brokerage and handling landed onto the goods that incurred them, so the cost of a case is the real one — not the invoice price with an average uplift.
- Costs apportioned by value, weight or volume, whichever is honest for the shipment.
- Repacking and kitting carried through to the pack you actually sell.
- Rebates tracked as money you are owed, not remembered at year end.
The other thirty customers are fine, which is exactly why a total tells you nothing.
The sale is not finished until the money arrives
Aging by customer, a credit standing that blocks an order before it ships, checks by date and by bank, and collections that are a plan rather than a list.
- Credit limits enforced at the order, not discovered at the invoice.
- A check register that is a plan — what clears this week and what will not.
- Profit per customer after every discount, rebate and delivery.
The same case at four prices, each one held against the customer it belongs to rather than remembered by the salesman.
What your people actually ask it, on an ordinary Tuesday.
Every answer comes from your own records, runs with the asking person’s permissions, and carries the rows it was read from.
- “Which customers actually make money after freight and credit?”
- “What should I order this week?”
- “Who is over their credit limit?”
- “What checks clear this week?”
- “Which lines are we losing margin on?”
- “Send me the aging as a file.”
Every figure comes from a view over your own records — never the model’s arithmetic — and the answer carries the query and the row count behind it. No other ERP sold in the Philippines has this.
The ones this trade asks first.
Can it handle van sales?
Yes — a route, a load, what came back, and the cash reconciled against it. The van is a site like any other, so the stock on it is stock you can see.
How is landed cost apportioned?
By value, weight or volume, chosen per shipment because none of the three is right for every kind of freight. Whichever you choose, you can see how it was worked out on the line.
Does it stop an order to a customer over their limit?
Yes, at the order rather than at the invoice — and it says who can release it. Finding out at invoicing is finding out too late.
What if our supplier only sends a PDF price list?
It is read. Prices come off it into the agreement, with the original attached, and nobody retypes a price list again.
We have been burned before. What makes this different?
Almost everybody we talk to has a system project that died, and usually the same way: a long implementation, a partner who left, and a go-live date that kept moving. Ours is thirty days with the date written into the contract, we implement it ourselves rather than through a partner, and if thirty days is not realistic for your business we will say so before you sign rather than in month three.
What happens if it does not work out?
You keep everything. Your data comes out in open formats at any time and at no charge, and there is no license to unwind because we do not sell one. A system you cannot leave is a system you do not own.
Who actually answers when something breaks?
We do — one company, one number, and the people who wrote the code. There is no reseller in between and nobody to escalate to. Datche has been trading in Cebu since 1978 and our own business runs on this.
My people are not technical. Will they actually use it?
That is what the assistant is for. A supervisor asks it how to do something and it walks them through that screen in plain English, with their own permissions and their own data. Most of the training a system like this normally needs is somebody wanting to ask a question — and now there is something to ask.
How much of my staff’s time will this take?
Less than a migration, because there is no migration. Your opening balances go in, and after that the system reads the documents you already produce instead of asking your people to key them again. The week that costs you anything is week two, when your own day runs through it with us in the room.
What about BIR?
VAT, withholding, the 2307s, the summary lists and the books of account are the shape of the system rather than a module added at the end, and we supply the documentation your CAS registration needs. We will also tell you what adopting a computerized accounting system obliges you to do by 31 December 2026 — before you sign, not after.
Same system underneath.
See it on your own figures.
Bring one ordinary day from your business and we will run it through in front of you — your items, your prices, your branches. About an hour, and no obligation.