Requisition to order to receipt, without retyping any of it.
What was asked for, what was approved, what was ordered, what actually arrived, and what the payable should therefore be.
| PO-2026-1188 | Nestle Phils | ₱412,900 | matched |
| PO-2026-1189 | San Miguel | ₱288,400 | matched |
| PO-2026-1190 | Local produce | ₱64,200 | matched |
| PO-2026-1191 | Pilmico | ₱184,600 | price gap |
| PO-2026-1192 | awaiting VP | ₱620,000 | for approval |
| Approved POs | frozen — revisions only | ✓ | locked |
Purchase requisitions, orders, supplier agreements, receiving and three-way match.
What it actually does.
The price on the order is the price you agreed
Prices come from the supplier’s agreement where one exists, and an override is recorded against the person who made it. The payable is built from that, not from whatever was written at the back door.
- Agreements are effective-dated, so an old order still computes at the old price.
- Quantity breaks and promotional periods that start and end on their own.
- Mass price updates by supplier, category or brand, with a margin preview first.
The route is a row in a table, not an if-statement — your thresholds, your approvers.
A short delivery stays short
Record what actually arrived, line by line. Amending the order to match is how a discrepancy disappears and a supplier is paid for goods that never came.
- Batch, lot and expiry captured at the door where the item requires it.
- A receipt missing a required field waits rather than posting half-right.
- Three-way match between order, receipt and invoice.
Apportioned onto the items themselves, so the margin on the plate is the real one.
Several suppliers, one comparison
Ask for prices on the same list, record what each came back with, and put the answers beside each other — then award it, and the winning prices become the agreement.
- Reading a round needs nothing special; every write asks for the buying permission.
- Supplier performance measured rather than remembered.
- Rebates and supplier support tracked as money you are owed.
The ones people ask about this.
Do we have to use requisitions?
No. They exist for sites that ask rather than order. If your buyers raise orders directly, that is a setting.
What if the invoice price differs from the order?
It is held with the difference shown. Posting it anyway would make the payable right and the stock wrong.
Can approvals route by amount and by site?
By amount, by type and by site, and it is a rule you change yourselves. Nobody can approve something they raised.
Our supplier only sends a PDF price list.
It is read, and the prices come off it into the agreement with the original attached.
Nothing here is a separate product.
Inventory
FIFO cost layers, batches, expiry, multi-site, counts
See the pageReceivables & payables
Aging, collections, credit, supplier payments
See the pageDemand forecasting
Machine-learned reordering, days of cover, seasonality
See the pageDocument capture
It reads the paper you already produce
See the pageSee it on your own figures.
Bring one ordinary day from your business and we will run it through in front of you, on your own items and your own prices.